Astra System

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Astra System Accounts Receiving

Cash flow is one of the crucial elements in today's business environment. The advantage in being able to manage the application of payments and the follow-up of collections via an automated system that really works with your personnel can be measured in concrete dollars. In addition to the tools that produce all the standard reports you would expect, Astra Accounts Receivable also has a powerful cash receipts system and inquiry that redefines productivity in A/R administration.

CUSTOMER INFORMATION CENTER

The CUSTOMER INFORMATION CENTER inquiry is the one stop for all the information you need about a customer's A/R, Credit, and Sales activity. Astra's instant one touch and automatic lookup feature offers the look-ups needed to access the right account. Once you've got the customer you want, on-screen access to any of the following information is at your fingertips:

• Current open and paid this month items by date or invoice number
• Aging of open invoices: by invoice or due date
• History of paid invoices in ledger card format by date or invoice number
• Detailed display of any invoice - open or paid with the option to reprint it by just pressing a key
• Open sales orders
• Credit Information
• Monthly and Weekly Sales History
• Summarized Sales History with Bar Graphs by Item, Class, and Total
• Drill Down to detail invoice lines
• 'What's he been buying lately' sales
• Special Order Items
• Items on Contract
• Comments entered by your staff
• Buyers, Phone numbers, and General Information

The key to accurate customer A/R information is the correct application of payments, credits, debits, deposits, on-account moneys, and the myriad of transaction possibilities that make Cash Receipts a tough job. Astra Cash Receipts and Adjustments System has the flexibility to handle even the most complicated group of transactions all from just one interactive screen that displays the invoices while you work with them. The person entering the incoming funds can deal with all types of transactions with a minimum of confusion, such as:

• Placing or applying money on account
• Placing or applying credits
• Placing or applying deposits
• Automatic or manual deduction of discounts
• Automatic, semi-automatic, or manual distribution of payments

The Astra System lets you group all your credits together such as payments, credit memos, and a deposit and then with one keystroke apply the total against the open invoices. It also handles payments by credit card.

• Invoice, Debit, or Credit entry system
• Multiple Bank accounts
• Multiple divisions
• Balance forward or open item selected by customer
• Automatic application of deposits from Sales Orders
• Three taxing authorities (State, county, city) for each customer and ship-to
• Automatically updates credit history information
• Credit Review Information - tracks high credit, average days outstanding, and more
• Credit card transaction report
• A/R Exception report shows only customers overdue for a selected period and/or greater than a specified amount. Helps you zero in on the important collection situations
• Aged Trial Balance in 7 different layouts! Print by Customer Code, Alphabetically by Customer Name, Alphabetically by Salesman and Customer, by Terms code, and more
• Handling for Factored (financed) Receivables

This optional sub-system helps you stay on top of problem situations or accounts. It features an automatic nightly process that checks all past due invoices to see if the customer needs to be called based on an assigned risk code.

An On-line, interactive screen directs your collection person who to call with a complete information display of the customer's account and all the tools to get the money into your bank account. Here are a few:

• Open invoice summary with detail display
• Instant reprint or fax of invoices
• Action notes to record what they said
• Follow-up date and next action code
• Automatic Credit hold
• Salesrep or Manager call list
• Automatic escalation of problems